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Guide to Fixed Assets in Sage X3

Accurately track assets and compliance reporting with Sage X3's built-in fixed assets functionality. Already integrated you’ll have access to a structured and auditable way to manage the full life cycle of your assets.

What Are Fixed Assets in Sage X3?

Fixed Assets in Sage X3 enables businesses to record, track, and manage owned assets, applying depreciation over time to reflect their reducing value. Included in your Sage X3 solution within the core finance module, it supports up to 2,500 assets, with expansion options available if you need more capacity.

Take control

Define your own asset life cycles and apply different depreciation methods.

Customise

Every fixed asset record allows you to store additional data that matters to your business.

Compliance ready

Keep a track of your assets in a structured way making audits easy and hassle free.

Improve efficiency, reduce manual effort.

Sage X3’s Fixed Assets module offers flexibility and control across every stage of asset management - from linking purchases directly to asset records to managing complex asset groups and projects under construction. It ensures accurate tracking, seamless integration, and complete visibility of your organisation’s valuable resources.

Linking purchases and assets

A key advantage of using Fixed Assets in Sage X3 is its integration with the purchasing process.

When a purchase invoice is processed that relates to an asset, it can automatically generate or update the asset record. This creates a clear link between the purchase transaction and the asset record, improving accuracy and reducing manual reconciliation.

Assets under construction

The fixed assets module supports assets under construction - ideal for projects that incur costs over time, such as building a new facility or assembling complex equipment. Costs can be tracked throughout the construction phase without triggering depreciation until the asset is placed “in service.”

Manage your assets with flexibility

Fixed Assets in Sage X3 provides flexibility to manage both individual items and collections of assets.

For example, a training room setup comprising multiple items can be grouped into a single overarching asset, with each component still traceable within the system. This enables organisations to account for grouped assets consistently and accurately.

Discover how Fixed Assets can help reduce workload

For finance teams, compliance officers, and auditors, the Fixed Assets functionality already within Sage X3 provides a solution to complicated asset management.

Accurate and consistent management of assets across your business.

Audit-ready data and traceable transactions.

Compliance with IFRS 16 and FRS 102 requirements.

Reduced manual workload through automation and integration.

Confidence in reporting with full lifecycle visibility.

Can Fixed Assets help your business?

If you’re curious and want to know more about Fixed Assets then reach out to our support team.

Get in touch

Reduce month-end pressures

Fixed Assets within Sage X3 empowers finance teams to do more, through automation and visibility - keeping track of leases across your business has never been easier.

Follow our demo and discover how you can enhance your workflow with tools that are already in your toolkit.

Our support goes beyond seamless integration

Introducing new functionality into a core business system can feel overwhelming, but our dedicated support consultants are here to guide and support you every step of the way.